Uploading and storing assets in the Vault

The Vault is ATIYO's Drive-style home for your creative assets. It's where finished cuts, raw footage, images, and docs live — tied to the work you're testing, with review and versioning built in. This guide covers uploading files, organizing them, and sharing them so your team stops hunting through scattered drives.

What you can store

The Vault accepts the file types a creative team actually works with day to day:

• Video files — finished ads, rough cuts, and raw footage.
• Image files — statics, thumbnails, and reference shots.
• Documents — scripts, brief PDFs, and supporting docs.

Uploading files

Uploading is straightforward, but a little folder structure up front saves a lot of scrolling later.

1. Open the Vault.
2. Create or open the folder where the asset belongs — folders can be nested, so build a hierarchy that mirrors your projects.
3. Upload your video, image, or doc file into that folder.
4. Wait for the upload to finish before closing the tab, especially for large video files.

Organizing with folders

Because folders nest, you can build a structure that matches how you actually work. A common setup for a DTC brand:

1. A top-level folder per product line or campaign.
2. Sub-folders for each concept or brief.
3. Inside those, the delivered cuts and their versions.

Star the folders you open most so they're a click away, and use Recent to jump back to what you touched last.

Sharing folders with your team and editors

You can share a folder by role so people see exactly what they should:

• Editor — can add and change files, for people actively producing.
• Viewer — can look and comment but not alter files, ideal for freelancers or stakeholders reviewing a cut.

Reviewing cuts

The Vault has Frame.io-style review built in. Reviewers can leave comments on a file, and on video they can attach a timecode so feedback points at the exact moment. Assign a reviewer to a file so it's clear who needs to weigh in, and resolve comments as each note is handled.

Timecoded comments are what make asynchronous review actually work. Instead of a vague 'the middle drags,' a reviewer drops a note at 0:12 and the editor knows exactly which frame to fix. When every note is resolved and the reviewer signs off, the cut is ready to move to the next Roadmap status.

Keeping versions straight

When an editor delivers a revised cut, upload it as a new version of the same file rather than as a separate upload. That keeps the review thread intact and the file history in one place, so 'v3 final final' chaos never happens. Deleted files go to trash and can be restored, so an accidental removal isn't permanent.

Managing your storage quota

Video is heavy, and it's the file type that fills a Vault fastest. A few habits keep you comfortably under your plan's quota:

• Empty the trash after you've confirmed a deletion — files in trash still count until purged.
• Archive whole projects once a campaign has run its course rather than keeping every raw file live.
• Avoid uploading duplicate cuts as separate files; use versions instead so you store one lineage, not five copies.
• Store only the raw footage you'll realistically revisit, not every take.

If you consistently need more room, you can raise your quota by upgrading your plan in Settings.

Next steps

Set up your folder structure before your next batch of cuts lands, then invite your editors to the right folders. To pull finished assets back out, see getting your creative data out of ATIYO, and to understand where the Vault sits in the bigger picture read how ATIYO fits into your creative workflow.